Administrative Assistant

Location: Pittsburgh, PA

Department: Operations

Type: Full Time

Min. Experience: Entry Level

JOB SUMMARY

The Administrative Assistant provides general administrative and operational support for department management or a group of professionals.  The Assistant uses an array of business software applications to perform varied responsibilities which may be of a critical or confidential nature.

RESPONSIBILITIES

  • Contact company personnel at all levels to collect, compile, and analyze data and information for inclusion in reports, presentation materials, and projects.
  • Compose correspondence and create charts, graphs, or tables as necessary.
  • Communicate and coordinate activities between departments and outside parties.
  • Manage schedules and arrange appointments, travel, events, conferences and meetings, virtual meetings, conference calls, etc.
  • Maintain office supply inventory and coordinate office equipment needs.
  • Manage expense reports and tracking.
  • Greet visitors and screen incoming phone calls.
  • Maintain electronic and paper files.
  • Coordinate receipt and shipment of mail and other items.

REQUIREMENTS

  • High school diploma or equivalent (Associate's degree preferred)
  • 1 year of experience in an administrative capacity (3 years preferred)
  • Proficiency with Microsoft Office products
  • Excellent verbal and written communication skills
  • Ability to maintain composure in stressful situations
  • Strong organization skills with ability to organize and prioritize work load
  • Problem solving skills
  • Ability to work well independently but also as part of a team

 

Forward this Position
Recipient email address (one)
Your name
Your email address
Enter a message (optional)
Apply for this Position
* Required fields
Using "Apply With LinkedIn" in IE11? Read this first. Connecting LinkedIn
First name*
Last name*
Email address*
Phone number*
Resume*

Attach resume ( .pdf, .doc, .docx ) or paste resume

Paste your resume here or attach resume file

Cover Letter*
Have you ever arranged travel?
How many years experience do you have as an assistant?
Guardianship Papers
Which of the following tools do you NOT have experience using?
Are you familiar with the Mac OS operating system?
Do you have experience using Intuit Quickbooks?
What is your most relevant exoerience to this position
How do you stay organized? What tools do you use?
TEll me about...
Please give me your website address.