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Administrative Assistant

JOB SUMMARY

The Administrative Assistant provides general administrative and operational support for department management or a group of professionals.  The Assistant uses an array of business software applications to perform varied responsibilities which may be of a critical or confidential nature.

RESPONSIBILITIES

  • Contact company personnel at all levels to collect, compile, and analyze data and information for inclusion in reports, presentation materials, and projects.
  • Compose correspondence and create charts, graphs, or tables as necessary.
  • Communicate and coordinate activities between departments and outside parties.
  • Manage schedules and arrange appointments, travel, events, conferences and meetings, virtual meetings, conference calls, etc.
  • Maintain office supply inventory and coordinate office equipment needs.
  • Manage expense reports and tracking.
  • Greet visitors and screen incoming phone calls.
  • Maintain electronic and paper files.
  • Coordinate receipt and shipment of mail and other items.

REQUIREMENTS

  • High school diploma or equivalent (Associate's degree preferred)
  • 1 year of experience in an administrative capacity (3 years preferred)
  • Proficiency with Microsoft Office products
  • Excellent verbal and written communication skills
  • Ability to maintain composure in stressful situations
  • Strong organization skills with ability to organize and prioritize work load
  • Problem solving skills
  • Ability to work well independently but also as part of a team

 

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